Procurement Policy

Introduction

Zayed University is committed to promoting sustainability through its procurement practices. This includes conducting business with integrity, encouraging environmental stewardship, and supporting social responsibility in all purchasing decisions. The university complies with the UAE government regulations concerning the procurement and warehouse management, adhering to Cabinet Resolution No.4 of 2019, ensuring that our procurement processes are aligned with national priorities and standards.

The Contracts and Procurement Department plays a vital role in implementing this commitment. It promotes efficient and effective procurement services by:

Collaborating with internal and external stakeholders to support responsible purchasing,
Ensuring value for money through competitive and transparent processes,
Applying best practices in procurement,
Advising on the management of procurement-related risks, and
Ensuring full compliance with regulatory requirements

The department’s vision is to be a strategic enabler of the University's goals by delivering total cost reduction solutions, enhancing process efficiency, and providing exceptional customer service, all while integrating sustainability principles into procurement decision-making.

Objectives

a. Ensure that acquisitions are conducted fairly, transparently, and efficiently.

b. Obtain high-quality goods and services that meet the needs of Zayed University.

c. Promote sustainability and responsible resource use in our operations.

Guiding Principles

a. Integrity: All acquisitions will be carried out with honesty, impartiality, and in compliance with applicable regulations and laws.

b. Transparency: Procurement processes will be transparent and available for review by all stakeholders.

c. Equity and Competition: Fair and open competition among suppliers will be encouraged to obtain the best bids.

d. Efficiency: Procurement procedures will be conducted promptly and at the lowest possible cost.

e. Accountability: We are committed to being accountable in the use of resources and making decisions that benefit the university and the community.

Procurement Process

a. Planning: Adequate planning will be conducted to identify procurement needs and requirements.

b. Request for Proposals (RFP): For significant acquisitions, an RFP will be issued, clearly describing the criteria and conditions for interested suppliers.

c. Evaluation and Selection: Received proposals will be objectively evaluated, considering aspects of quality, price, and sustainability.

d. Contracting: Contracts will be formalized with selected suppliers, ensuring that agreed terms are met.

Sustainability

a. Sustainability Assessment: Sustainability aspects will be considered in the proposal evaluation process, alongside other relevant criteria.

b. Preference for Sustainable Practices: Preference will be given to suppliers demonstrating sustainable practices in their supply chain and operations.

c. Sustainable Products and Services: Preference will be given to environmentally friendly products and services complying with recognized sustainability standards.

d. Waste Reduction: Efforts will be made to minimize waste and promote recycling and reuse practices.

e. Social Responsibility: Contractors respecting labor rights and promoting fair working conditions will be encouraged.